Budget

BIXBY MEMORIAL LIBRARY

Amended Budget 2019-2020

Adopted 7/8/19

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INCOME

Category/
Description
Budget 2017-2018 Actuals
2017-2018
Budget
2018-2019
Actuals 6/30/19 Projected YE Actuals
2018-2019
Approved
Budget
2019-2020
Budget Increase/
Decrease
FUND RAISING
Annual Appeal 21,000 24,221 24,000 23,314 23,314 24,000
Eat on the Green 2,133 2,000 1,251 1,251 1,000 (1,000)
Other Fund Raising 100 205 200
Bixby Ball – Prior Year 1,255 980 1,180
Special Events – Bixby Ball 30,000 36.894 30,000 42,751 45,469 36,000 6,000
TOTAL Fund Raising 51,100 64,503 56,000 68,501 71,414 61,000 5,000
GIFTS & DONATIONS
Major Gifts
Planned Contributions
• Freda Fishman Stroh Series 2,000 1,234 1,500 1,481 1,481 1,500
• Lions Club 1,000 950 950 1,000 1,000 950
Designated Gifts
• DCF Book Discussion 1,000 1,000
• Friends of the Bixby – Project Support 1,787 2,327
• Friends of the Bixby – Zinio/OCD 1,200 1,950
• SAL – for summer programs 2,500 2,000 2,000 1,500 2,000 2,000
• Memorial Gifts 100 590 200 408 408 200
Restricted Gifts 1,000 295 160 160
Rotary 529 404 404
Unrestricted Gifts 2,000 1,890 2,000 1,709 1,244 2,000
TOTAL Contributions 9,800 11,225 6,650 9,989 7,697 6,650
MISCELLANEOUS
Book Sale – Friends Contribution 3,600 3,600 3,600 3,600 3,600 3,600
Conscience Box 200 111 50 173 200 200 150
Coffee Donations 87 80 100 100
Copier Income 750 679 1,500 987 1,000 1,000 (500)
Conference Grant 465
CVNHP Grant 5,200 5,200
Summer Reading Program 200 200 200 200 200
ILL Courier Grant 500 585 500 293 293 300 (200)
VERSO Grant 3,050
ILL Postage 150 50 (50)
Interest 20 15 20 36 40 40 20
Library Consignment 200 133 150 (150)
Misc. 50 18 50 244 205 50
Out of Town Patron 100 209 200 60 60 100 (100)
Prior Year Adjustment 1,243
Program & Class Fees 200 163 200 100 (100)
Refund 253
Rent 300 225 200 825 825 800 600
Replacement Fees 200 127 200 356 300 200
Resource Grant 200
TOTAL Misc. 6,470 11,076 6,720 6,860 6,803 11,890 5,170
TOWN & CITY SUPPORT
Addison ***see footnote 30,162 29,712 30,162 29,701 29,701 30,162
Ferrisburgh 61,050 61,050 61,050 61,050 61,050 61,050
Panton 14,894 14,894 14,894 14,894 14,894 14,894
Vergennes **see footnote 51,936 51,936 51,936 51,936 51,936 51,936
Waltham 10,692 10,692 10,692 10,692 10,692 10,692
TOTAL Town & City Support 168,734 168,284 168,734 168,273 168,273 168,734
ENDOWMENT TRANSFER 10,000 (10,000)
ESTIMATED CASH CARRYOVER 33,467 40,968 30,882
ACTUAL CASH CARRYOVER 35,974 40,968 40,968
TOTAL INCOME 269,571 291,063 289,072 294,592 295,156 279,156 (9,916)

** $51,936 is the town support received from Vergennes which includes payment for building insurance. The City of Vergennes provides in-kind services in the form of lawn-mowing and parking lot maintenance (including plowing) valued at $5,000 for a total of $56,936 in support
*** Addison reduces all voter approved requests by a % to offset election expense.

EXPENSES

Category/
Description
Budget 2017-2018 Actuals
2017-2018
Budget
2018-2019
Actuals 6/30/19 Projected YE Actuals
2018-2019
Approved
Budget
2019-2020
Budget Increase/
Decrease
BUILDING OPERATIONS
Electricity 4,800 3,551 5,000 3,641 4,000 4,000 (1,000)
Fuel 7,000 6,182 6,000 9,236 9,236 8,000 2,000
Insurance – Library 7,800 8,034 8,000 3,346 8,000 8,000
Insurance – City**see footnote 5,027
Furnishings 1,000 603 1,000 968 1,000 1,000
Snow Removal 600 752 600 456 600 600
Rubbish & Recycling 600 600
Telephone/Internet 2,000 2,197 2,900 2,375 2,300 2,350 (550)
Water-Sewer 758 773 772 773 772 772
Maintenance Supplies**see footnote 1,800 1,642 1,800 2,266 1,500 1,500 (300)
Repairs and Maintenance 5,000 3,160 5,000 2,267 3,000 4,000 (1,000)
TOTAL Building Operations 30,758 26,894 31,072 30,354 30,408 30,822 (250)
 
FUND RAISING
Annual Appeal Printing 800 307 500 195 195 300 (200)
Annual Appeal Postage 500 147 200 270 270 300 100
Misc. Annual Appeal Expense 25 25
Other Fundraising Expenses 250 250 250
Gala Expense Prior Year 50 20 20
Gala Expense 5,000 4,683 6,000 5,283 6,000 6,000
TOTAL Fund Raising 6,550 5,187 6,950 5,793 6,510 6,850 (100)
MISCELLANEOUS
Deaccessioning Expense 827 500 104 500 500
Misc. (Patron Svs & Admin) 500 634 500 92 150 200 (300)
Museum Room 2,189 200 (200)
CVNHP Grant 5,200 5,200
TOTAL Miscellaneous 500 3,650 1,200 196 650 5,900 4,700
PATRON SERVICES
Books & Periodicals QB 19,000 18,240 19,000 19,324 19,000 19,000
• Adult Collection 6,604
• Electronic Media – Adult 569
• Juvenile Collection 7,999
• Electronic Media – Juvenile 34
• Large Print Books 1,008
• Periodicals 375
• Young Adult 1,285
Replacement Books 38 1,450
• DCF Book Discussion 483
ILS/Automation 600 3,652 600 798 670 750 150
Circulation 50
Computer Expense 4,000 4,780 4,380 2,097 3,000 4,000 (380)
Library Services Supplies 2,000 683 1,500 879 1,000 1,000 (500)
Listen Up 1,350 1,506 1,600 2,114 2,114 2,100 500
Misc. Patron Services 655 700 700 700
Museum & Park Passes 150 150 150 150 150
Newsletter 500 415 500 282 350 350 (150)
Preschool Outreach (in Payroll) 5,000
Program Expenses
• Children’s Programs 2,000 2,067 2,000 1,753 2,000 2,000
• Adult Programming 1,000 1,345 1,500 1,042 1,000 1,500
• Freda Fishman Stroh Programs 2,000 1,117 1,500 1,481 1,500 1,500
Summer Programs 2,500 1,600 2,500 2,504 2,000 2,000 (500)
Website 1,000 200 (200)
Zinio/1 Click Digital 1,200
TOTAL Patron Services 42,350 35,593 35,630 33,835 33,784 35,350 (280)
STAFF & ADMINISTRATION
Admin Supplies 1,000 1,323 1,000 1,165 1,300 1,300 300
Advertising 250 100 250 70 70 150 (100)
Bank Charges 150 250 200 35 150 150 (50)
Computer Expense 1,000 1,632 1,506 1,200 200
Copier Expense 3,000 2,754 3,000 5,562 5,400 4,500 1,500
Dues & Prof. Devel. **see footnote 1,000 1,156 1,000 2,540 1,000 1,000
Employee Benefit Program 2,300 10,000 457 10,000
Employee Search 1,973
Interlibrary Courier Service 1,500 1,515 1,500 1,515 1,500 1,500
Librarian’s Resources 300 633 300 567 567 600 300
Mileage 500 390 300 242 300 500 200
Payroll (includes Preschool, 2.3% Inc, $5000 medical for 2018-2019) 160,00 150,593 153,000 160,530 157,200 160,816 7,816
Social Security 11,516 11,800 12,270 12,000 12,302 502
Payroll Processing 502 1,000 1,457 1,400 1,400 400
Postage – Interlibrary Loans 500 400 500 516 500 500
Postage – General 230 261 250 235 250 250
Public Relations 50 165 200 (200)
Raise Pool (in Payroll) 7,000 3,500 (3,500)
Treasurer’s Expense 2,200 842 1,000 1,108 1,100 500 (500)
WC/Unemployment Insurance 3,500 3,320 3,000 1,326 1,277 1,200 (1,800)
Workman’s Comp *see footnote 1,247 2,618 3,000 3,000
Volunteer Recognition 1,000 1,077 1,000 1,159 1,020 1,000
TOTAL Staff & Administration 184,480 178,771 193,800 193,533 189,158 201,868 8,068
TOTAL EXPENSES 264,638 250,094 268,652 263,710 260,510 280,790 12,138 (5%)
NET 4,833 40,968 20,420 30,882 34,646 1,634
7/1/18 Balance Carryover 40,968.47

* 2 years WC premium
** Denotes Friends Donation