Budget

BIXBY MEMORIAL LIBRARY

Proposed Operating Budget 2017-2018

Adopted 6/12/17


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INCOME

Category/
Description
Actual
2014-2015
Actual
2015-2016
Budget
2016-2017
Actual
2016-2017
Proposed
Budget
2017-2018
Increase/
Decrease
FUNDRAISING  
Annual Appeal 18,913 21,994 21,000 20,478 21,000
Other Fundraising 55 63 100 100 100
Bixby Ball – Prior Year 1,611 1,395
Special Events – Bixby Ball 52,182 36,037 37,000 31,650 30,000 (7,000)
TOTAL Fundraising 71,149 59,705 58,100 53,623 51,100 (7,000)
 
GIFTS & DONATIONS  
Major Gifts
Planned Contributions
Freda Fishman Stroh Series 2,015 2,000 2,000
Lions Club 1,000 1,000 1,000 950 1,000
Lions Club – Prior Year 1,000
UTC 1,500
Sweet Charity 1,000
Fritz Wedding 550 2,000 4,590 (2,000)
Designated Gifts
Friends of the Bixby – Project Support 3,061 260 5,250
Friends of the Bixby – Zinio/OCD 1,200 1,200
SAL – for summer programs 2,500 2,500 2,500 2,500 2,500
Memorial Gifts 410 100 100 100
Restricted Gifts 484 1,289 1,000 397 1,000
Rotary 182
Unrestricted Gifts 1,377 2,409 2,000 536 2,000
TOTAL Contributions 11,922 8,419 8,500 16,520 9,800 1,300
 
MISCELLANEOUS  
Book Sale – Operating Support 3,948 3,037 3,500 2,400 3,600 100
Conscience Box 174 179 200 35 200
Copier Income 735 950 750 557 750
ILL Courier Grant 480 465 500 500
Summer Reading Grant 100 200
ACED Storm Window Grant 500 525
ILL Postage 398 149 150 150
Interest 14 13 15 17 20 5
Library Consignment 690 723 600 76 200 (400)
Misc. 179 45 50 270 50
On-line Book Sales 53
Out of Town Patron 588 690 500 299 100 (400)
Prior Year Refund 1,179
Program & Class Fees 284 200 100 200
Program Grants 400 144
Rent 660 290 200 274 300 100
Replacement Fees 163 527 500 130 200 (300)
Resource Grant 200 200
TOTAL Miscellaneous 8,286 9,006 6,865 5,248 6,470 (395)
 
TOWN & CITY SUPPORT  
Addison 25,508 25,520 25,520 25,525 30,162 4,642
Ferrisburgh 52,559 52,559 52,559 52,559 61,050 8,491
Panton 12,822 12,822 12,822 12,822 14,894 2,072
Vergennes **see footnote 44,017 44,017 44,017 44,017 51,936 7,919
Waltham 9,205 9,205 9,205 10,692 10,692 1,487
TOTAL Town & City Support 141,111 144,123 144,123 145,615 168,734 24,611
 
ENDOWMENT TRANSFER 37,440 28,800 28,800 28,800 (28,800)
 
TRANSFER FROM RESTRICTED FUNDS  
ESTIMATED CASH CARRYOVER 25,615 35,975  
ACTUAL CASH CARRYOVER 12,835 24,392 25,817  
 
TOTAL INCOME 285,743 274,445 272,003 275,623 272,079 76

** $44,017 is the cash support received from Vergennes for FY14, FY15 and FY16. The City of Vergennes provides in-kind services in the form of lawn-mowing and parking lot maintenance (including plowing) vaoued at $5,000 for a total of $49,017 in support

EXPENSES

Category/
Description
Actual
2014-2015
Actual
2015-2016
Budget
2016-2017
Actual
2016-2017
Proposed
Budget
2017-2018
Increase/
Decrease
BUILDING OPERATIONS  
Electricity 4,474 4,346 4,800 3,743 4,800
Fuel 11,319 7,810 10,000 4,910 7,000 (3,000)
Insurance 7,261 7,873 7,500 7,660 7,800 300
Rubbish & Recycling 93 50 (50)
Snow Removal 738 523 600 556 600
Telephone/Internet 1,943 2,227 2,000 2,010 2,000
Water-Sewer 736 736 736 758 758 22
Maintenance Supplies 1,067 1,534 2,000 1,357 1,800 (200)
Misc.
Repairs and Maintenance 4,735 4,610 6,000 3,077 5,000 (1,000)
TOTAL Building Operations 32,366 29,659 33,686 24,071 29,758 (3,928)
 
FUNDRAISING  
Annual Appeal Printing 150 1,188 1,000 800 (200)
Annual Appeal Postage 406 639 600 241 500 (100)
Misc. Annual Appeal Expense
Special Events 1,374 1,270
Other Fundraising Expenses 95 250 250
Gala Expense Prior Year 807 500
Gala Expense 24,695 12,846 14,000 5,740 5,000 (9,000)
TOTAL Fundraising 26,720 15,480 15,850 7,751 6,550 (9,300)
 
MISCELLANEOUS  
Deaccessioning Expense 86
Furnishings 1,527 627 1,000 867 1,000
History Room 1,735
Misc. 596 1,747 500 872 500
Museum Room Project 288 381 183
Special Gift Expense 424
ZigZag Grant 1,641
TOTAL Miscellaneous 2,835 2,754 1,500 5,384 1,500
 
PATRON SERVICES  
Books & Periodicals 26,929 20,243 19,000 23,108 19,000
Automation 439 719 750 439 600 (150)
Circulation 40 50 50
Computer Expenses 1,901 767 2,000 2,004 4,000 2,000
Library Services Supplies 3,180 1,719 3,000 1,303 2,000 (1,000)
ListenUp 1,155 1,203 1,200 1,312 1,350 150
Museum & Park Passes 200 150 150
Newsletter 620 750 363 500 (250)
Preschool Outreach 5,000 5,000
Program Expenses
Children’s Program Presenters 813 4,089 2,000 1,161 2,000
Adult Programming 2,309 1,125 2,000 548 1,000 (1,000)
Freda Fishman Stroh Programs 633 2,000 2,000
Summer Programs 1,806 2,207 2,810 2,500 293
Website 1,104 600 15 1,000 400
Zinio/1 Click Digital 1,200 1,200
TOTAL Patron Services 38,301 31,589 33,557 33,896 42,350 8,793
 
STAFF & ADMINISTRATION  
Admin Supplies 683 597 1,000 801 1,000
Advertising 85 419 250 224 250
Bank Charges 150 114 150 179 150
Copier Expense 2,718 2,635 3,000 2,844 3,000
Dues & Prof. Devel. 871 521 1,000 809 1,000
Employee Benefit Program 2,300 2,300
Grant Writing 99
History Room Curator 1,553
Interlibrary Courier Service 666 1,200 1,530 1,500 300
Librarian’s Resources 433 295 500 524 300 (200)
Mileage 576 616 500 687 500
Payroll & Social Security 147,732 156,107 156,000 155,559 160,000 4,000
Postage – Interlibrary Loans 1,200 1,000 400 500 500
Postage – General 403 241 200 280 230 30
Public Relations 45 25 50 50
Raise Pool 7,000 7,000
Strategic Planning 1,360 1,500 450 (1,500)
Treasurer’s Expense 827 674 1,000 869 2,200 1,200
WC & Unemployment Insurance 2,358 1,491 3,000 2,760 3,500 500
Volunteer Recognition 921 937 1,000 630 1,000
TOTAL Staff & Administration 159,001 169,349 177,350 168,546 184,480 7,130
 
TOTAL EXPENSES 259,223 248,830 261,943 239,648 264,638 2,695
 
NET       35,975   2,771

ADDITIONAL PLANNED PROJECTS FOR 2017-2018
Implementation of Space Reallocation
Continued Deaccessioning – Museum/History Room

FUNDING SOURCES
Peter Morris Fund
Deaccessioning Revenue