Budget

 

BIXBY MEMORIAL LIBRARY

Operating Budget 2018-2019

Adopted 6/13/18

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INCOME

Category/
Description
Actual
2015-2016
Actual
2016-2017
Budget
2017-2018
Projected
2017-2018
Proposed
Budget
2018-2019
Increase/
Decrease
FUNDRAISING
Annual Appeal 21,994 20,478 21,000 24,221 24,000 3,000
Eat on the Green 2,133 2,000 2,000
Other Fundraising 63 100 100 (100)
Bixby Ball – Prior Year 1,611 1,395 1,255
Special Events – Bixby Ball 36,037 31,650 30,000 30,000 30,000
TOTAL Fundraising 59,705 53,623 51,100 57,609 56,000 4,900
GIFTS & DONATIONS
Major Gifts
Planned Contributions
  Freda Fishman Stroh Series 2,015 2,000 1,234 1,500 (500)
  Lions Club 1,000 950 1,000 950 950 (50)
  Fritz Wedding 550 4,590
Designated Gifts
  Friends of the Bixby – Project Support 260 5,250 1,787
  Friends of the Bixby – Zinio/OCD 1,200 1,950 (1,200)
  SAL – for summer programs 2,500 2,500 2,500 2,000 2,000 (500)
  Memorial Gifts 410 100 100 590 200 100
Restricted Gifts 1,289 397 1,000 295 (1,000)
Rotary 182 529
Unrestricted Gifts 2,409 536 2,000 1,890 2,000
TOTAL Contributions 8,419 16,520 9,800 11,225 6,650 (3,150)
MISCELLANEOUS
Book Sale – Friends Contribution 3,037 2,400 3,600 3,000 3,600
Conscience Box 179 35 200 110 50 (150)
Copier Income 950 557 750 700 1,500 750
Conference Grant 465
ILL Courier Grant 480 465 500 585 500
Summer Reading Grant 100 200
ACED Storm Window Grant 500 525
VERSO Grant 3,050
ILL Postage 149 150 15 50 (100)
Interest 13 17 20 15 20
Library Consignment 723 76 200 135 150 (50)
Misc. 45 270 50 20 50
Out of Town Patron 690 299 100 210 200 100
Prior Year Adjustment 1,179 1,243
Program & Class Fees 200 165 200
Program Grants 144
Refund 253
Rent 290 274 300 670 200 (100)
Replacement Fees 527 130 200 130 200
Resource Grant 200 (200)
TOTAL Miscellaneous 9,006 5,248 6,470 10,766 6,720 250
TOWN & CITY SUPPORT
Addison ***see footnote 25,520 25,525 30,162 29,712 30,162
Ferrisburgh 52,559 52,559 61,050 61,050 61,050
Panton 12,822 12,822 14,894 14,894 14,894
Vergennes **see footnote 44,017 44,017 51,936 51,936 51,936
Waltham 9,205 10,692 10,692 10,692 10,692
TOTAL Town & City Support 144,123 145,615 168,734 168,284 168,734
ENDOWMENT TRANSFER 28,800 28,800 10,000 10,000
ESTIMATED CASH CARRYOVER 35,975 26,179
ACTUAL CASH CARRYOVER 24,392 25,817 35,974
TOTAL INCOME 274,985 275,623 272,079 283,858 274,283

** $44,017 is the cash support received from Vergennes for FY14, FY15 and FY16. The City of Vergennes provides in-kind services in the form of lawn-mowing and parking lot maintenance (including plowing) vaoued at $5,000 for a total of $49,017 in support
*** Addison reduces all voter approved requests by a % to offset election expense.

EXPENSES

Category/
Description
Actual
2015-2016
Actual
2016-2017
Budget
2017-2018
Projected
2017-2018
Proposed
Budget
2018-2019
Increase/
Decrease
BUILDING OPERATIONS
Electricity 4,346 3,743 4,800 4,000 5,000 200
Fuel 7,810 4,910 7,000 5,300 6,000 (1,000)
Insurance 7,873 7,660 7,800 8,035 8,000 200
Snow Removal 523 556 600 750 600
Telephone/Internet 2,227 2,010 2,000 900 1,500 (500)
Water-Sewer 736 758 758 772 772 14
Maintenance Supplies 1,534 1,357 1,800 1,800 1,800
Misc.
Repairs and Maintenance 4,610 3,077 5,000 4,000 5,000
TOTAL Building Operations 29,659 24,071 29,758 25,557 28,672 (1,086)
FUNDRAISING
Annual Appeal Printing 1,188 800 307 500 (300)
Annual Appeal Postage 639 241 500 147 200 (300)
Misc. Annual Appeal Expense
Special Events 1,270
Other Fundraising Expenses 250 250 250
Gala Expense Prior Year 807 500 50
Gala Expense 12,846 5,740 5,000 5,000 6,000 1,000
TOTAL Fundraising 15,480 7,751 6,550 5,754 6,950 400
MISCELLANEOUS
Deaccessioning Expense 86 825 500 500
Furnishings 627 867 1,000 400 1,000
History Room 1,735
Misc. 1,747 872 500 600 500
Museum Room Project 381 183 2,050 200 200
Special Gift Expense
ZigZag Grant 1,641
TOTAL Miscellaneous 2,754 5,384 1,500 3,875 2,200 700
PATRON SERVICES
Books & Periodicals 20,243 23,108 19,000 18,000 19,000
Automation 719 439 600 602 600
Circulation 50 (50)
Computer Expenses 767 2,004 4,000 4,800 5,380 1,380
Internet 1,400 1,400
ILS 3,050
Library Services Supplies 1,719 1,303 2,000 1,500 1,500 (500)
ListenUp 1,203 1,312 1,350 1,506 1,600 250
Museum & Park Passes 200 150 150 150
Newsletter 620 363 500 500 500
Preschool Outreach 5,000 5,000
Program Expenses
  Children’s Program Presenters 4,089 1,161 2,000 1,500 2,000
  Adult Programming 1,125 548 1,000 1,500 1,500 500
  Freda Fishman Stroh Programs 633 2,000 1,200 1,500 (500)
Summer Programs 2,810 2,500 2,500 2,500
Website 1,104 15 1,000 200 (800)
Zinio/1 Click Digital 1,200 (1,200)
TOTAL Patron Services 31,589 33,896 42,350 38,208 42,830 (920)
STAFF & ADMINISTRATION
Admin Supplies 597 801 1,000 1,200 1,000
Advertising 419 224 250 250 250
Bank Charges 114 179 150 200 200 50
Copier Expense 2,635 2,844 3,000 3,000 3,000
Dues & Prof. Devel. 521 809 1,000 1,040 1,000
Employee Benefit Program 2,300 10,000 7,700
Grant Writing 99
History Room Curator 1,553
Interlibrary Courier Service 666 1,530 1,500 1,500 1,500
Librarian’s Resources 295 524 300 650 300
Mileage 616 687 500 500 500
Payroll 156,107 155,559 160,000 157,000 153,000 (7,000)
Social Security 11,000 11,800 11,800
Payroll Processing 500 1,000 1,000
Postage – Interlibrary Loans 1,000 400 500 500 500
Postage – General 241 280 230 265 250 20
Public Relations 25 50 200 200 150
Raise Pool 7,000 3,500 (3,500)
Strategic Planning 1,360 450
Treasurer’s Expense 674 869 2,200 1,200 1,000 (1,200)
WC & Unemployment Insurance *see footnote 1,491 2,760 3,500 4,200 3,000 (500)
Volunteer Recognition 937 630 1,000 1,080 1,000
TOTAL Staff & Administration 169,349 168,546 184,480 184,285 193,000 8,520
TOTAL EXPENSES 248,830 239,648 264,638 257,679 273,652 9,014
NET       26,179 631  

* 2 years WC premium