Budget

BIXBY MEMORIAL LIBRARY

Approved Operating Budget 2020-2021

Adopted 7/5/20

Download (Excel format)

Category/Description Budget 2018-2019 Actuals 6/30/2019 Budget 2019-2020 Actuals 6/30/2020 Proposed Budget 2020-2021 Budget Increase/ Decrease
FUND RAISING
Annual Appeal 24,000 23,314 24,000 23,440 19,200 (4,800)
Eat on the Green 2,000 1,251 1,000 1,828 (1,000)
Other Fund Raising 205 8 8,800 8,800
Bixby Ball – Prior Year 980 3,850
Special Events – Bixby Gala 30,000 42,751 36,000 240 20,000 (16,000)
TOTAL Fund Raising 56,000 68,501 61,000 29,366 48,000 (13,000)
GIFTS & DONATIONS
Planned Contributions
Freda Fishman Stroh Series 1,500 1,481 1,500 1,702 1,500
Lions Club 950 1,000 950 950
Designated Gifts
DCF Book Discussion 1,000
Friends of the Bixby – Project Support 2,327 400
SAL – for summer prograns 2,000 1,500 2,000 2,000
Memorial Gifts 200 408 200 493 200
Restricted Gifts 160 6,937
Rotary 404
Unrestricted Gifts 2,000 1,709 2,000 5,553 2,000
TOTAL Contributions 6,650 9,989 6,650 15,085 6,650
MISCELLANEOUS
Book Sale – Friends contribution 3,600 3,600 3,600 3,600 3,600
Conscience Box 50 173 200 100 150 (50)
Coffee Donations 87 100 62 (100)
Copier Income 1,500 987 1,000 513 750 (250)
CVNHP Grant 5,200 5,200 (5,200)
NAGPRA Grant 7,500 7,500
Summer Reading Program 200 200 200
Grant Revenue 10,000 10,000
ILL Courier Grant 500 293 300 390 300
ILL Postage 50
Interest 20 36 40 53 40
Library Consignment 150
Misc. 50 244 50 288 50
Out of Town Patron 200 60 100 178 100
Program & Class Fees 200 100 (100)
Rent 200 825 800 400 1,600 800
Replacement Fees 200 356 200 249 350 150
TOTAL Misc. 6,720 6,861 11,890 11,034 24,640 12,750
TOWN & CITY SUPPORT
Addison *** 30,162 29,701 30,162 29,675 30,162
Ferrisburgh 61,050 61,050 61,050 61,050 61,050
Panton 14,894 14,894 14,894 14,894 14,894
Vergennes ** 51,936 51,936 51,936 51,936 54,436 2,500
Waltham 10,692 10,692 10,692 10,692 10,692
TOTAL Town and City Support 168,734 168,273 168,734 168,247 171,234 2,500
PPN LOAN TRANSFER 31,956
RESERVE 6,810
ENDOWMENT 10,000 4,000 7,915
ESTIMATED CASH CARRYOVER 40,968 30,882
ACTUAL CASH CARRYOVER 40,968 36,085 41,073
TOTAL INCOME 289,072 294,592 279,156 302,583 299,512 20,356

** $51,936 is the town support from Vergennes as $5,000 was in-kind service for plowing and mowing and parking lot maintenanc. For 2020-2021 the town support will only be in-kind for mowing and parking lot maintenance valued at $2,500 for a total of $54,536 in support.
*** Addison reduces all voter approved requests by a % to offset election expense.

EXPENSES

Category/Description Budget 2018-2019 Actuals 6/30/2019 Budget 2019-2020 Actuals 6/30/2020 Proposed Budget 2020-2021 Budget Increase/ Decrease
BUILDING OPERATIONS
Electricity 5,000 3,641 4,000 3,400 4,000
Fuel 6,000 9,236 8,000 8,146 8,400 400
Insurance 8,000 8,373 8,000 7,202 7,200
Insurance – Library 3,346 2,742
Insurance – City 5,027 4,460
Furnishings 1,000 968 1,000 1,082 1,000
Snow Removal 600 456 600 1,360 2,500 1,900
Rubbish & Recycling 600 600
Telephone 1,500 867 1,000 1,100 1,100 100
Water-Sewer 772 773 772 773 773 1
Maintenance Supplies 1,800 2,266 1,500 2,635 1,500
Repairs and Maintenance 5,000 2,267 4,000 10,212 4,000
TOTAL Bldg Operation 29,672 28,847 29,472 35,910 31,073 1,601
FUND RAISING
Annual Appeal Printing 500 195 300 90 300
Annual Appeal Postage 200 270 300 327 300
Misc. Annual Appeal Expense 25
Other Fund Raising Expense 250 250 250
Gala Expense Prior Year 20 546
Gala Expense 6,000 5,283 6,000 500 4,000 (2,000)
TOTAL Fund Raising 6,950 5,793 6,850 1,463 4,850 (2,000)
MISCELLANEOUS
Deaccessioning Expense 500 104 500 323 500
Employee Search 172 200 200
Misc.(Admin) 500 92 200 266 200
Misc. (Lega Fees) 3,211
Museum Room 200
CVNHP Grant 5,200 3,176 (5,200)
NAGPRA Grant 7,600 7,600
TOTAL Misc. 1,200 196 5,900 7,148 8,500 2,600
PATRON SERVICES
Books & Periodicals QB 19,000 19,324 19,000 10,953 19,000
Adult Collection 6,604 3,545
Electronic Media – Adult 569 245
Juvenile Collection 7,999 3,792
Electronic Media – Juvenile 34 90
Large Print Books 1,008 736
Periodicals 375 384
Young Adult 1,285 488
Replacement Books 1,450 1,394
DCF Book Discussion 483 279
ILS/Automation 600 798 750 690 750
Computer Expense 4,380 2,097 4,000 575 1,500 (2,500)
Internet 1,400 1,508 1,350 1,897 1,350
Library Services Supplies 1,500 879 1,000 903 1,200 200
Listen Up 1,600 2,114 2,100 2,726 2,800 700
Misc. (Coffee & Water Cooler) 655 700 549 700
Museum & Park Passes 150 150 150
Newsletter 500 282 350 181 350
Preschool Mileage 200 423 300 132 300
Program Expenses
Children’s Programs 2,000 1,753 2,000 1,733 2,250 250
Adult Programming 1,500 1,042 1,500 1,202 2,000 500
Freda Fishman Stroh Programs 1,500 1,481 1,500 1,667 1,500
Summer Programs 2,500 2,504 2,000 327 2,000
Website 200
TOTAL Patron Services 37,030 35,343 36,700 23,535 35,850 (850)
STAFF & ADMINISTRATION
Admin Supplies 1,000 1,165 1,300 679 1,000 (300)
Advertising 250 70 150 539 300 150
Bank Charges 200 35 150 40 75 (75)
Computer Expense 1,000 1,632 1,200 4,170 4,000 2,800
Copier Expense 3,000 5,562 4,500 5,550 4,000 (500)
D&O Insurance 1,751 1,751 1,751
Dues & Prof. Devel. 1,000 2,540 1,000 355 1,000
Employee Benefit Program 10,000 457 10,000 6,062 9,903 (97)
Healthcare (BCBSVT) 3,809 6,190
Retirement 2,253 3,713
Interlibrary Courier Service 1,500 1,515 1,500 1,633 2,000 500
Librarian’s Resources 300 567 600 208 250 (350)
Mileage 300 242 500 159 250 (250)
Payroll (Inc IT position) 153,000 160,430 160,816 150,862 165,770 4,954
Payroll-Americorp Grant (15 hrs week @ $12) 9,360 9,360
Social Security 11,800 12,270 12,302 11,462 13,130 828
Payroll Processing 1,000 1,457 1,400 1,473 1,500 100
Postage – Interlibrary loans 500 516 500 394 500
Postage- General 250 235 250 289 250
Public Relations 200
Raise Pool (in Payroll) 3,500
Treasurer’s Expense 1,000 1,108 500 730 750 250
Unemployment Insurance 3,000 1,326 1,200 858 1,200
Workman’s Comp 1,247 3,000 1,247 1,250 (1,750)
Volunteer Recognition 1,000 1,159 1,000 993 1,000
TOTAL Staff/Admin 193,800 193,533 201,868 189,454 219,239 17,371
ENDOWMENT TRANSFER 10,000 4,000
TOTAL EXPENSES 268,652 263,712 280,790 261,510 299,512 18,722
Net $20,420 $30,879 $(1,634) $41,073 $0