BIXBY MEMORIAL LIBRARY
Amended Budget 2019-2020
Adopted 7/8/19
INCOME
| Category/ Description |
Budget 2017-2018 | Actuals 2017-2018 |
Budget 2018-2019 |
Actuals 6/30/19 | Projected YE Actuals 2018-2019 |
Approved Budget 2019-2020 |
Budget Increase/ Decrease |
|---|---|---|---|---|---|---|---|
| FUND RAISING | |||||||
| Annual Appeal | 21,000 | 24,221 | 24,000 | 23,314 | 23,314 | 24,000 | – |
| Eat on the Green | – | 2,133 | 2,000 | 1,251 | 1,251 | 1,000 | (1,000) |
| Other Fund Raising | 100 | – | – | 205 | 200 | – | – |
| Bixby Ball – Prior Year | – | 1,255 | – | 980 | 1,180 | – | – |
| Special Events – Bixby Ball | 30,000 | 36.894 | 30,000 | 42,751 | 45,469 | 36,000 | 6,000 |
| TOTAL Fund Raising | 51,100 | 64,503 | 56,000 | 68,501 | 71,414 | 61,000 | 5,000 |
| GIFTS & DONATIONS | |||||||
| Major Gifts | – | – | – | – | – | – | – |
| Planned Contributions | |||||||
| • Freda Fishman Stroh Series | 2,000 | 1,234 | 1,500 | 1,481 | 1,481 | 1,500 | – |
| • Lions Club | 1,000 | 950 | 950 | 1,000 | 1,000 | 950 | – |
| Designated Gifts | |||||||
| • DCF Book Discussion | – | – | – | 1,000 | 1,000 | – | – |
| • Friends of the Bixby – Project Support | – | 1,787 | – | 2,327 | – | – | – |
| • Friends of the Bixby – Zinio/OCD | 1,200 | 1,950 | – | – | – | – | |
| • SAL – for summer programs | 2,500 | 2,000 | 2,000 | 1,500 | 2,000 | 2,000 | – |
| • Memorial Gifts | 100 | 590 | 200 | 408 | 408 | 200 | – |
| Restricted Gifts | 1,000 | 295 | – | 160 | 160 | – | – |
| Rotary | – | 529 | – | 404 | 404 | – | – |
| Unrestricted Gifts | 2,000 | 1,890 | 2,000 | 1,709 | 1,244 | 2,000 | – |
| TOTAL Contributions | 9,800 | 11,225 | 6,650 | 9,989 | 7,697 | 6,650 | – |
| MISCELLANEOUS | |||||||
| Book Sale – Friends Contribution | 3,600 | 3,600 | 3,600 | 3,600 | 3,600 | 3,600 | – |
| Conscience Box | 200 | 111 | 50 | 173 | 200 | 200 | 150 |
| Coffee Donations | – | – | – | 87 | 80 | 100 | 100 |
| Copier Income | 750 | 679 | 1,500 | 987 | 1,000 | 1,000 | (500) |
| Conference Grant | – | 465 | – | – | – | – | – |
| CVNHP Grant | – | – | – | – | – | 5,200 | 5,200 |
| Summer Reading Program | – | 200 | – | 200 | 200 | 200 | 200 |
| ILL Courier Grant | 500 | 585 | 500 | 293 | 293 | 300 | (200) |
| VERSO Grant | – | 3,050 | – | – | – | – | – |
| ILL Postage | 150 | – | 50 | – | – | – | (50) |
| Interest | 20 | 15 | 20 | 36 | 40 | 40 | 20 |
| Library Consignment | 200 | 133 | 150 | – | – | – | (150) |
| Misc. | 50 | 18 | 50 | 244 | 205 | 50 | – |
| Out of Town Patron | 100 | 209 | 200 | 60 | 60 | 100 | (100) |
| Prior Year Adjustment | – | 1,243 | – | – | – | – | – |
| Program & Class Fees | 200 | 163 | 200 | – | – | 100 | (100) |
| Refund | – | 253 | – | – | – | – | – |
| Rent | 300 | 225 | 200 | 825 | 825 | 800 | 600 |
| Replacement Fees | 200 | 127 | 200 | 356 | 300 | 200 | – |
| Resource Grant | 200 | – | – | – | – | – | – |
| TOTAL Misc. | 6,470 | 11,076 | 6,720 | 6,860 | 6,803 | 11,890 | 5,170 |
| TOWN & CITY SUPPORT | |||||||
| Addison ***see footnote | 30,162 | 29,712 | 30,162 | 29,701 | 29,701 | 30,162 | – |
| Ferrisburgh | 61,050 | 61,050 | 61,050 | 61,050 | 61,050 | 61,050 | – |
| Panton | 14,894 | 14,894 | 14,894 | 14,894 | 14,894 | 14,894 | – |
| Vergennes **see footnote | 51,936 | 51,936 | 51,936 | 51,936 | 51,936 | 51,936 | – |
| Waltham | 10,692 | 10,692 | 10,692 | 10,692 | 10,692 | 10,692 | – |
| TOTAL Town & City Support | 168,734 | 168,284 | 168,734 | 168,273 | 168,273 | 168,734 | – |
| ENDOWMENT TRANSFER | – | – | 10,000 | – | – | – | (10,000) |
| ESTIMATED CASH CARRYOVER | 33,467 | – | 40,968 | – | – | 30,882 | – |
| ACTUAL CASH CARRYOVER | – | 35,974 | – | 40,968 | 40,968 | – | – |
| TOTAL INCOME | 269,571 | 291,063 | 289,072 | 294,592 | 295,156 | 279,156 | (9,916) |
** $51,936 is the town support received from Vergennes which includes payment for building insurance. The City of Vergennes provides in-kind services in the form of lawn-mowing and parking lot maintenance (including plowing) valued at $5,000 for a total of $56,936 in support
*** Addison reduces all voter approved requests by a % to offset election expense.
EXPENSES
| Category/ Description |
Budget 2017-2018 | Actuals 2017-2018 |
Budget 2018-2019 |
Actuals 6/30/19 | Projected YE Actuals 2018-2019 |
Approved Budget 2019-2020 |
Budget Increase/ Decrease |
|---|---|---|---|---|---|---|---|
| BUILDING OPERATIONS | |||||||
| Electricity | 4,800 | 3,551 | 5,000 | 3,641 | 4,000 | 4,000 | (1,000) |
| Fuel | 7,000 | 6,182 | 6,000 | 9,236 | 9,236 | 8,000 | 2,000 |
| Insurance – Library | 7,800 | 8,034 | 8,000 | 3,346 | 8,000 | 8,000 | – |
| Insurance – City**see footnote | – | – | – | 5,027 | – | – | – |
| Furnishings | 1,000 | 603 | 1,000 | 968 | 1,000 | 1,000 | – |
| Snow Removal | 600 | 752 | 600 | 456 | 600 | 600 | – |
| Rubbish & Recycling | – | – | – | – | – | 600 | 600 |
| Telephone/Internet | 2,000 | 2,197 | 2,900 | 2,375 | 2,300 | 2,350 | (550) |
| Water-Sewer | 758 | 773 | 772 | 773 | 772 | 772 | – |
| Maintenance Supplies**see footnote | 1,800 | 1,642 | 1,800 | 2,266 | 1,500 | 1,500 | (300) |
| Repairs and Maintenance | 5,000 | 3,160 | 5,000 | 2,267 | 3,000 | 4,000 | (1,000) |
| TOTAL Building Operations | 30,758 | 26,894 | 31,072 | 30,354 | 30,408 | 30,822 | (250) |
| FUND RAISING | |||||||
| Annual Appeal Printing | 800 | 307 | 500 | 195 | 195 | 300 | (200) |
| Annual Appeal Postage | 500 | 147 | 200 | 270 | 270 | 300 | 100 |
| Misc. Annual Appeal Expense | – | – | – | 25 | 25 | – | – |
| Other Fundraising Expenses | 250 | – | 250 | – | – | 250 | – |
| Gala Expense Prior Year | 50 | – | 20 | 20 | – | – | |
| Gala Expense | 5,000 | 4,683 | 6,000 | 5,283 | 6,000 | 6,000 | – |
| TOTAL Fund Raising | 6,550 | 5,187 | 6,950 | 5,793 | 6,510 | 6,850 | (100) |
| MISCELLANEOUS | |||||||
| Deaccessioning Expense | – | 827 | 500 | 104 | 500 | 500 | – |
| Misc. (Patron Svs & Admin) | 500 | 634 | 500 | 92 | 150 | 200 | (300) |
| Museum Room | – | 2,189 | 200 | – | – | – | (200) |
| CVNHP Grant | – | – | – | – | – | 5,200 | 5,200 |
| TOTAL Miscellaneous | 500 | 3,650 | 1,200 | 196 | 650 | 5,900 | 4,700 |
| PATRON SERVICES | |||||||
| Books & Periodicals QB | 19,000 | 18,240 | 19,000 | 19,324 | 19,000 | 19,000 | – |
| • Adult Collection | – | – | – | 6,604 | – | – | – |
| • Electronic Media – Adult | – | – | – | 569 | – | – | – |
| • Juvenile Collection | – | – | – | 7,999 | – | – | – |
| • Electronic Media – Juvenile | – | – | – | 34 | – | – | – |
| • Large Print Books | – | – | – | 1,008 | – | – | – |
| • Periodicals | – | – | – | 375 | – | – | – |
| • Young Adult | – | – | – | 1,285 | – | – | – |
| Replacement Books | – | 38 | – | 1,450 | – | – | – |
| • DCF Book Discussion | – | – | – | 483 | – | – | – |
| ILS/Automation | 600 | 3,652 | 600 | 798 | 670 | 750 | 150 |
| Circulation | 50 | – | – | – | – | – | – |
| Computer Expense | 4,000 | 4,780 | 4,380 | 2,097 | 3,000 | 4,000 | (380) |
| Library Services Supplies | 2,000 | 683 | 1,500 | 879 | 1,000 | 1,000 | (500) |
| Listen Up | 1,350 | 1,506 | 1,600 | 2,114 | 2,114 | 2,100 | 500 |
| Misc. Patron Services | – | – | – | 655 | 700 | 700 | 700 |
| Museum & Park Passes | 150 | 150 | 150 | – | 150 | 150 | – |
| Newsletter | 500 | 415 | 500 | 282 | 350 | 350 | (150) |
| Preschool Outreach (in Payroll) | 5,000 | – | – | – | – | – | – |
| Program Expenses | – | – | – | – | – | – | |
| • Children’s Programs | 2,000 | 2,067 | 2,000 | 1,753 | 2,000 | 2,000 | – |
| • Adult Programming | 1,000 | 1,345 | 1,500 | 1,042 | 1,000 | 1,500 | – |
| • Freda Fishman Stroh Programs | 2,000 | 1,117 | 1,500 | 1,481 | 1,500 | 1,500 | – |
| Summer Programs | 2,500 | 1,600 | 2,500 | 2,504 | 2,000 | 2,000 | (500) |
| Website | 1,000 | – | 200 | – | – | – | (200) |
| Zinio/1 Click Digital | 1,200 | – | – | – | – | – | – |
| TOTAL Patron Services | 42,350 | 35,593 | 35,630 | 33,835 | 33,784 | 35,350 | (280) |
| STAFF & ADMINISTRATION | |||||||
| Admin Supplies | 1,000 | 1,323 | 1,000 | 1,165 | 1,300 | 1,300 | 300 |
| Advertising | 250 | 100 | 250 | 70 | 70 | 150 | (100) |
| Bank Charges | 150 | 250 | 200 | 35 | 150 | 150 | (50) |
| Computer Expense | – | – | 1,000 | 1,632 | 1,506 | 1,200 | 200 |
| Copier Expense | 3,000 | 2,754 | 3,000 | 5,562 | 5,400 | 4,500 | 1,500 |
| Dues & Prof. Devel. **see footnote | 1,000 | 1,156 | 1,000 | 2,540 | 1,000 | 1,000 | – |
| Employee Benefit Program | 2,300 | – | 10,000 | 457 | – | 10,000 | – |
| Employee Search | – | 1,973 | – | – | – | – | – |
| Interlibrary Courier Service | 1,500 | 1,515 | 1,500 | 1,515 | 1,500 | 1,500 | – |
| Librarian’s Resources | 300 | 633 | 300 | 567 | 567 | 600 | 300 |
| Mileage | 500 | 390 | 300 | 242 | 300 | 500 | 200 |
| Payroll (includes Preschool, 2.3% Inc, $5000 medical for 2018-2019) | 160,00 | 150,593 | 153,000 | 160,530 | 157,200 | 160,816 | 7,816 |
| Social Security | – | 11,516 | 11,800 | 12,270 | 12,000 | 12,302 | 502 |
| Payroll Processing | – | 502 | 1,000 | 1,457 | 1,400 | 1,400 | 400 |
| Postage – Interlibrary Loans | 500 | 400 | 500 | 516 | 500 | 500 | – |
| Postage – General | 230 | 261 | 250 | 235 | 250 | 250 | – |
| Public Relations | 50 | 165 | 200 | – | – | – | (200) |
| Raise Pool (in Payroll) | 7,000 | – | 3,500 | – | – | – | (3,500) |
| Treasurer’s Expense | 2,200 | 842 | 1,000 | 1,108 | 1,100 | 500 | (500) |
| WC/Unemployment Insurance | 3,500 | 3,320 | 3,000 | 1,326 | 1,277 | 1,200 | (1,800) |
| Workman’s Comp *see footnote | – | – | – | 1,247 | 2,618 | 3,000 | 3,000 |
| Volunteer Recognition | 1,000 | 1,077 | 1,000 | 1,159 | 1,020 | 1,000 | – |
| TOTAL Staff & Administration | 184,480 | 178,771 | 193,800 | 193,533 | 189,158 | 201,868 | 8,068 |
| TOTAL EXPENSES | 264,638 | 250,094 | 268,652 | 263,710 | 260,510 | 280,790 | 12,138 (5%) |
| NET | 4,833 | 40,968 | 20,420 | 30,882 | 34,646 | 1,634 | – |
| 7/1/18 Balance Carryover | – | – | – | 40,968.47 | – | – | – |