BIXBY MEMORIAL LIBRARY
Approved Operating Budget 2020-2021
Adopted 7/5/20
| Category/Description | Budget 2018-2019 | Actuals 6/30/2019 | Budget 2019-2020 | Actuals 6/30/2020 | Proposed Budget 2020-2021 | Budget Increase/ Decrease |
|---|---|---|---|---|---|---|
| FUND RAISING | ||||||
| Annual Appeal | 24,000 | 23,314 | 24,000 | 23,440 | 19,200 | (4,800) |
| Eat on the Green | 2,000 | 1,251 | 1,000 | 1,828 | – | (1,000) |
| Other Fund Raising | – | 205 | – | 8 | 8,800 | 8,800 |
| Bixby Ball – Prior Year | – | 980 | – | 3,850 | – | – |
| Special Events – Bixby Gala | 30,000 | 42,751 | 36,000 | 240 | 20,000 | (16,000) |
| TOTAL Fund Raising | 56,000 | 68,501 | 61,000 | 29,366 | 48,000 | (13,000) |
| GIFTS & DONATIONS | ||||||
| Planned Contributions | – | – | – | – | – | – |
| Freda Fishman Stroh Series | 1,500 | 1,481 | 1,500 | 1,702 | 1,500 | – |
| Lions Club | 950 | 1,000 | 950 | – | 950 | – |
| Designated Gifts | – | – | – | – | – | – |
| DCF Book Discussion | – | 1,000 | – | – | – | – |
| Friends of the Bixby – Project Support | – | 2,327 | – | 400 | – | – |
| SAL – for summer prograns | 2,000 | 1,500 | 2,000 | – | 2,000 | – |
| Memorial Gifts | 200 | 408 | 200 | 493 | 200 | – |
| Restricted Gifts | – | 160 | – | 6,937 | – | – |
| Rotary | – | 404 | – | – | – | – |
| Unrestricted Gifts | 2,000 | 1,709 | 2,000 | 5,553 | 2,000 | – |
| TOTAL Contributions | 6,650 | 9,989 | 6,650 | 15,085 | 6,650 | – |
| MISCELLANEOUS | ||||||
| Book Sale – Friends contribution | 3,600 | 3,600 | 3,600 | 3,600 | 3,600 | – |
| Conscience Box | 50 | 173 | 200 | 100 | 150 | (50) |
| Coffee Donations | – | 87 | 100 | 62 | – | (100) |
| Copier Income | 1,500 | 987 | 1,000 | 513 | 750 | (250) |
| CVNHP Grant | – | – | 5,200 | 5,200 | – | (5,200) |
| NAGPRA Grant | – | – | – | – | 7,500 | 7,500 |
| Summer Reading Program | – | 200 | 200 | – | 200 | – |
| Grant Revenue | – | – | – | – | 10,000 | 10,000 |
| ILL Courier Grant | 500 | 293 | 300 | 390 | 300 | – |
| ILL Postage | 50 | – | – | – | – | – |
| Interest | 20 | 36 | 40 | 53 | 40 | – |
| Library Consignment | 150 | – | – | – | – | – |
| Misc. | 50 | 244 | 50 | 288 | 50 | – |
| Out of Town Patron | 200 | 60 | 100 | 178 | 100 | – |
| Program & Class Fees | 200 | – | 100 | – | – | (100) |
| Rent | 200 | 825 | 800 | 400 | 1,600 | 800 |
| Replacement Fees | 200 | 356 | 200 | 249 | 350 | 150 |
| TOTAL Misc. | 6,720 | 6,861 | 11,890 | 11,034 | 24,640 | 12,750 |
| TOWN & CITY SUPPORT | ||||||
| Addison *** | 30,162 | 29,701 | 30,162 | 29,675 | 30,162 | – |
| Ferrisburgh | 61,050 | 61,050 | 61,050 | 61,050 | 61,050 | – |
| Panton | 14,894 | 14,894 | 14,894 | 14,894 | 14,894 | – |
| Vergennes ** | 51,936 | 51,936 | 51,936 | 51,936 | 54,436 | 2,500 |
| Waltham | 10,692 | 10,692 | 10,692 | 10,692 | 10,692 | – |
| TOTAL Town and City Support | 168,734 | 168,273 | 168,734 | 168,247 | 171,234 | 2,500 |
| PPN LOAN TRANSFER | – | – | – | 31,956 | – | – |
| RESERVE | – | – | – | 6,810 | – | – |
| ENDOWMENT | 10,000 | – | – | 4,000 | 7,915 | – |
| ESTIMATED CASH CARRYOVER | 40,968 | – | 30,882 | – | – | – |
| ACTUAL CASH CARRYOVER | – | 40,968 | – | 36,085 | 41,073 | – |
| TOTAL INCOME | 289,072 | 294,592 | 279,156 | 302,583 | 299,512 | 20,356 |
** $51,936 is the town support from Vergennes as $5,000 was in-kind service for plowing and mowing and parking lot maintenanc. For 2020-2021 the town support will only be in-kind for mowing and parking lot maintenance valued at $2,500 for a total of $54,536 in support.
*** Addison reduces all voter approved requests by a % to offset election expense.
EXPENSES
| Category/Description | Budget 2018-2019 | Actuals 6/30/2019 | Budget 2019-2020 | Actuals 6/30/2020 | Proposed Budget 2020-2021 | Budget Increase/ Decrease |
|---|---|---|---|---|---|---|
| BUILDING OPERATIONS | ||||||
| Electricity | 5,000 | 3,641 | 4,000 | 3,400 | 4,000 | – |
| Fuel | 6,000 | 9,236 | 8,000 | 8,146 | 8,400 | 400 |
| Insurance | 8,000 | 8,373 | 8,000 | 7,202 | 7,200 | – |
| Insurance – Library | – | 3,346 | – | 2,742 | – | – |
| Insurance – City | – | 5,027 | – | 4,460 | – | – |
| Furnishings | 1,000 | 968 | 1,000 | 1,082 | 1,000 | – |
| Snow Removal | 600 | 456 | 600 | 1,360 | 2,500 | 1,900 |
| Rubbish & Recycling | – | – | 600 | – | 600 | – |
| Telephone | 1,500 | 867 | 1,000 | 1,100 | 1,100 | 100 |
| Water-Sewer | 772 | 773 | 772 | 773 | 773 | 1 |
| Maintenance Supplies | 1,800 | 2,266 | 1,500 | 2,635 | 1,500 | – |
| Repairs and Maintenance | 5,000 | 2,267 | 4,000 | 10,212 | 4,000 | – |
| TOTAL Bldg Operation | 29,672 | 28,847 | 29,472 | 35,910 | 31,073 | 1,601 |
| FUND RAISING | ||||||
| Annual Appeal Printing | 500 | 195 | 300 | 90 | 300 | – |
| Annual Appeal Postage | 200 | 270 | 300 | 327 | 300 | – |
| Misc. Annual Appeal Expense | – | 25 | – | – | – | – |
| Other Fund Raising Expense | 250 | – | 250 | – | 250 | – |
| Gala Expense Prior Year | – | 20 | – | 546 | – | – |
| Gala Expense | 6,000 | 5,283 | 6,000 | 500 | 4,000 | (2,000) |
| TOTAL Fund Raising | 6,950 | 5,793 | 6,850 | 1,463 | 4,850 | (2,000) |
| MISCELLANEOUS | ||||||
| Deaccessioning Expense | 500 | 104 | 500 | 323 | 500 | – |
| Employee Search | – | – | – | 172 | 200 | 200 |
| Misc.(Admin) | 500 | 92 | 200 | 266 | 200 | – |
| Misc. (Lega Fees) | – | – | – | 3,211 | – | – |
| Museum Room | 200 | – | – | – | – | – |
| CVNHP Grant | – | – | 5,200 | 3,176 | – | (5,200) |
| NAGPRA Grant | – | – | – | – | 7,600 | 7,600 |
| TOTAL Misc. | 1,200 | 196 | 5,900 | 7,148 | 8,500 | 2,600 |
| PATRON SERVICES | ||||||
| Books & Periodicals QB | 19,000 | 19,324 | 19,000 | 10,953 | 19,000 | – |
| Adult Collection | – | 6,604 | – | 3,545 | – | – |
| Electronic Media – Adult | – | 569 | – | 245 | – | – |
| Juvenile Collection | — | 7,999 | – | 3,792 | – | – |
| Electronic Media – Juvenile | – | 34 | – | 90 | – | – |
| Large Print Books | – | 1,008 | – | 736 | – | – |
| Periodicals | – | 375 | – | 384 | – | – |
| Young Adult | – | 1,285 | – | 488 | – | – |
| Replacement Books | – | 1,450 | – | 1,394 | – | – |
| DCF Book Discussion | – | 483 | – | 279 | – | – |
| ILS/Automation | 600 | 798 | 750 | 690 | 750 | – |
| Computer Expense | 4,380 | 2,097 | 4,000 | 575 | 1,500 | (2,500) |
| Internet | 1,400 | 1,508 | 1,350 | 1,897 | 1,350 | – |
| Library Services Supplies | 1,500 | 879 | 1,000 | 903 | 1,200 | 200 |
| Listen Up | 1,600 | 2,114 | 2,100 | 2,726 | 2,800 | 700 |
| Misc. (Coffee & Water Cooler) | – | 655 | 700 | 549 | 700 | – |
| Museum & Park Passes | 150 | – | 150 | – | 150 | – |
| Newsletter | 500 | 282 | 350 | 181 | 350 | – |
| Preschool Mileage | 200 | 423 | 300 | 132 | 300 | – |
| Program Expenses | – | – | – | – | – | – |
| Children’s Programs | 2,000 | 1,753 | 2,000 | 1,733 | 2,250 | 250 |
| Adult Programming | 1,500 | 1,042 | 1,500 | 1,202 | 2,000 | 500 |
| Freda Fishman Stroh Programs | 1,500 | 1,481 | 1,500 | 1,667 | 1,500 | – |
| Summer Programs | 2,500 | 2,504 | 2,000 | 327 | 2,000 | – |
| Website | 200 | – | – | – | – | – |
| TOTAL Patron Services | 37,030 | 35,343 | 36,700 | 23,535 | 35,850 | (850) |
| STAFF & ADMINISTRATION | ||||||
| Admin Supplies | 1,000 | 1,165 | 1,300 | 679 | 1,000 | (300) |
| Advertising | 250 | 70 | 150 | 539 | 300 | 150 |
| Bank Charges | 200 | 35 | 150 | 40 | 75 | (75) |
| Computer Expense | 1,000 | 1,632 | 1,200 | 4,170 | 4,000 | 2,800 |
| Copier Expense | 3,000 | 5,562 | 4,500 | 5,550 | 4,000 | (500) |
| D&O Insurance | – | – | – | 1,751 | 1,751 | 1,751 |
| Dues & Prof. Devel. | 1,000 | 2,540 | 1,000 | 355 | 1,000 | – |
| Employee Benefit Program | 10,000 | 457 | 10,000 | 6,062 | 9,903 | (97) |
| Healthcare (BCBSVT) | – | – | – | 3,809 | 6,190 | – |
| Retirement | – | – | – | 2,253 | 3,713 | – |
| Interlibrary Courier Service | 1,500 | 1,515 | 1,500 | 1,633 | 2,000 | 500 |
| Librarian’s Resources | 300 | 567 | 600 | 208 | 250 | (350) |
| Mileage | 300 | 242 | 500 | 159 | 250 | (250) |
| Payroll (Inc IT position) | 153,000 | 160,430 | 160,816 | 150,862 | 165,770 | 4,954 |
| Payroll-Americorp Grant (15 hrs week @ $12) | – | – | – | – | 9,360 | 9,360 |
| Social Security | 11,800 | 12,270 | 12,302 | 11,462 | 13,130 | 828 |
| Payroll Processing | 1,000 | 1,457 | 1,400 | 1,473 | 1,500 | 100 |
| Postage – Interlibrary loans | 500 | 516 | 500 | 394 | 500 | – |
| Postage- General | 250 | 235 | 250 | 289 | 250 | – |
| Public Relations | 200 | – | – | – | – | – |
| Raise Pool (in Payroll) | 3,500 | – | – | – | – | – |
| Treasurer’s Expense | 1,000 | 1,108 | 500 | 730 | 750 | 250 |
| Unemployment Insurance | 3,000 | 1,326 | 1,200 | 858 | 1,200 | – |
| Workman’s Comp | – | 1,247 | 3,000 | 1,247 | 1,250 | (1,750) |
| Volunteer Recognition | 1,000 | 1,159 | 1,000 | 993 | 1,000 | – |
| TOTAL Staff/Admin | 193,800 | 193,533 | 201,868 | 189,454 | 219,239 | 17,371 |
| ENDOWMENT TRANSFER | 10,000 | – | – | 4,000 | – | – |
| TOTAL EXPENSES | 268,652 | 263,712 | 280,790 | 261,510 | 299,512 | 18,722 |
| Net | $20,420 | $30,879 | $(1,634) | $41,073 | $0 | |